Glossary of Terms

Author(s)/Creator(s)
Author(s)/Creator(s) include individuals or groups (e.g., authors, co-authors, compilers, musicians, photographers, film makers, artists, dancers, actors, etc.) affiliated with an Syracuse University department, program, research team, working group, collaborative project, conference, or other University-affiliated entity within the SU Community whose work is submitted for distribution through SURFACE.
BePress
BePress, the Berkeley Electronic Press, is the developer and host of Digital Commons, the software package on which SURFACE is based.
Citation
To ensure clarity, a citation is automatically generated for work uploaded to SUrface. By default, this citation is in the following format:
Last name, First name, "Article title." (2010). Syracuse Demonstration Series. Paper 5. http://demo.training.bepress.com/syr_series/5
Collections
Collections are organizational units of SURFACE and contain materials submitted by a particular SU department, program, research team, working group, collaborative project, conference, or other University-affiliated entity or subgroup.
Copyright allows authors of "original works of authorship" including literary, dramatic, musical, artistic, and certain other intellectual works, both published and unpublished, the exclusive right to reproduce the copyrighted work, to prepare derivative works, to distribute copies or phonorecords of the copyrighted work, to perform the copyrighted work publicly, or to display the copyrighted work publicly. (USPTO). For more information, see a SUrface example permission statement.
Digital Commons
Digital Commons, developed by the Berkeley Electronic Press (BePress) is the software package on which SUrface is built.
Document Types
Document types refers to the different types of materials in SUrface. The full list of ormats available in SUrface is available in the Inclusion Criteria document.
DOI (Document Object Identifier)
A DOI is a stable and unique identifier for a document, similar to a URL or web address. Some publishers require the inclusion of a DOI to the published version of any preprint or postprint of an article submitted to an institutional repository like SUrface.
Embargo
An embargo refers to a period of time, not to exceed two years, during which submitted material resides within SUrface but is not accessible to the public.
Irrevocable License
An irrevocable license is one where after agreed the rights holders cannot rescind their permission for Syracuse University to distribute and preserve these works. For material contained in SUrface, exceptions may occur in special circumstances.
Metadata
Work submitted to SUrface must be accurately described to ensure that users will be able to find it. The following metadata fields are required for all submissions:
  • Title
  • Author(s)/Creator(s)
  • Document Type
  • Date
  • Embargo Period
  • Keywords
  • Language(s)
  • Discipline(s)
  • Description
If you have questions about any of these fields, please contact a member of the SUrface team.
Non-Exclusive License
A non-exclusive license is the right to use something (could be a song or a short story or even a patented invention) on a non-exclusive basis (meaning that the owner of the property can also grant a license to someone else to use the property.) So, in summary, you get to use the thing but the owner can let someone else use the thing too. See: http://wiki.answers.com/Q/What_is_a_non_exclusive_license
Open Access
Open-access (OA) refers to material that is published in digital form, online, free of charge, and free of most copyright and licensing restrictions.
Open Archives Initiative (OAI)
The Open Archives Initiative (OAI) develops and promotes interoperability standards that aim to facilitate the efficient dissemination of content. OAI has outlined protocols for document metadata sharing, harvesting, and discoverability. For more information visit http://www.openarchives.org/
Optical Character Recognition (OCR)
Optical Character Recognition is the process through which scanned images of text are made readable and searchable by computers. Work submitted to SUrface in PDF format may need to be processed by OCR software prior to being made available.
Postprint
A postprint is the final draft of an article, after the editing and refereeing processes, submitted by an author for publication in a journal or book. Many publishers allow postprint versions of articles to be posted in institutional repositories like SUrface. To see whether your publisher allows the deposit of postprints in this manner, visit Sherpa's RoMEO tool or talk with a librarian.
Preprint
A preprint is the version draft of an article submitted by an author for review, typesetting, and publication in a journal or book. Many publishers allow preprint versions of articles to be posted in institutional repositories like SUrface. To see whether your publisher allows the deposit of preprints in this manner, visit Sherpa's RoMEO tool or talk with a librarian.
Reprint / Publisher's Version
A reprint, or publisher's version of an article refers to the final reviewed, copy-edited, and type-set version of an article as it appears in a journal. Electronically, reprints or publishers versions usually are in the PDF format. Some publishers allow for the deposit of such documents in institutional repositories like SUrface. To see whether your publisher allows the deposit of reprints/publisher's versions in this manner, visit Sherpa's RoMEO tool or talk with a librarian.
RSS
RSS stands for Really Simple Syndication and represents a way that users can subscribe to streams of content on the web. In SUrface, users may subscribe to fees of new documents submitted to SUrface and to works by particular authors or groups. Users may also subscribe by email.
Selected Works™
Selected Works™ is a web-based service that enables institutions to provide faculty with clean, elegantly designed scholarly publication pages. Sites are custom designed to match the look and feel of your institutional or departmental web pages. See http://works.bepress.com/ for more information about this service.
Self-archiving
Self-archiving is making available materials you have published in journals via your website or an institutional repository.
Series
Series are groups of documents from a particular department, research group, or other entity that are related-conference proceedings, periodic research reports or policy papers, or other recurring or related works. You can contact a site administrator for assistance creating a series for works submitted by your group or entity.
Site Administrators
Site Administrators are users of SUrface that ensure that proper metadata, formats, and institutional affiliations accompany materials submitted. Site Administrators manage the process of ingesting submissions and preparing them for dissemination.
Submitted Digital Material/Work
Submitted digital material/work refers to scholarly, creative, scientific, professional, and cultural works created within the SU community. SUrface will feature a diverse array of materials in a variety of formats.
Supplemental Materials / Associated Items
Supplemental materials and associated items can be attached to any SUrface submission. For example, authors can submit audio or video of a lecture, data sets, slides, or handouts in association with a conference paper deposited SUrface; all materials pertaining to the particular paper, talk, or performance and will be located alongside one another.
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